HotelSmart - Accommodation / meeting enquiry form.

City or Postcode:	Room Sleeps:

Check-in-date:	Nights:

Number of Rooms:

Accommodation/Meeting Enquiry Form

Let us know about your accommodation and meeting room requirements by completing the form below. If you only require accommodation then please complete our accommodation enquiry form

Helpful Information

1. Accommodation Information

2. Meeting/Banquet Room

3. Meeting Room Set-Ups

4. Meeting Room Set-Ups Images

5. Terminology

Click here to use our free meeting checklist to help guide your planning.

Fields marked * are mandatory

Contact Details

*Contact Name:

*Company Name / assoc etc:

*Tel. / Ext. No (inc code):

*Your email:

Requirements

*Type of Event (please select):

*Title:

*Purpose of Event:
(Helps Envisage Venue)

*Location (i.e. London):

Preferred Venue (if known):

*Type of Venue (i.e.city centre, Country House etc.):
n.b. If Country House chosen and delegates arriving by public transport taxi's will increase cost

*Minimum Numbers:
Please specify minimum numbers in order to reduce final venue charges on invoicing

*Total Number Attending:

*Arrival Date:

*Arrival Time:

*Departure Date:

*Departure Time:

*Conference Room Layout:

Requirements for disabilities (i.e. wheelchair access, guide dogs allowed or hearing loops):

Back projection required (B.P.):

Yes No

If B.P. needed minimum ceiling height in metres:

Registration desk required:

Yes No

Any additional requirements:

Syndicate Rooms

No of Syndicate rooms (no requirement write 0):

No of delegates in each:

Layout required:

Special instructions:

Equipment

Main room:

Syndicate rooms:

Exhibition (if space required please type yes and give min room dimensions in meters otherwise type none.):

Food

If food is required please indicate eating area and type of lunch:

Accommodation

If you require accommodation please complete the following:

Arrival Time & Date:

Departure Time & Date:

Number of Rooms Required:

Special instructions and additional requirements:

Comments:

Click here if you would like to print a copy of this form for your records

The Corporate Communications Team will respond to your request as soon as practicable

HOTELSMART, P.O. Box No: 5715, Bournemouth, BH8 9XX, United Kingdom - Registered Company Number: 2853412
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